Zoom AI Companion is an AI-powered feature within the Zoom app designed to enhance your meeting experience by handling several tasks that make meetings more productive and organized.
Here’s how the Zoom AI Companion can help you:
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Transcribing Meetings: It can automatically transcribe spoken words into text during the meeting, making it easier to follow along or review later.
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Scheduling and File Sharing: Helps with scheduling future meetings and sharing files among participants, streamlining preparation and follow-up tasks.
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Generating Meeting Notes: During and after the meeting, you can ask the AI Companion specific questions about the meeting content.
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Chapter Division and Highlights: After the meeting, AI Companion can divide the recording into chapters, highlight important information, next steps, and summarize key points, allowing for an easy review of the most crucial parts of the meeting.
However, there are some details to keep in mind:
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Summarization Controls: Only the meeting host and co-hosts have the authority to start or stop the meeting summarization through in-meeting controls. This summarization begins only when the host selects “Start Summary.” However, hosts have the option to enable a setting on the web to automatically start meeting summaries.
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Sharing Summaries: After the meeting, the host can choose to share the generated summaries with participants, ensuring everyone has access to the meeting’s key outcomes.
Zoom AI Companion is particularly useful for ensuring that all meeting attendees have a clear, concise record of what was discussed, decided, and needed for follow-up, enhancing clarity and productivity for teams.
Please note: To ensure the security and privacy of our university’s data, the use of third-party AI solutions (bots) are disenabled in Zoom. These bots retain a copy of any data they are exposed to and use this data to further develop their AI tool, generating responses for other users, including those outside of Yale. This behavior can potentially make confidential Yale information publicly available and is why we are not permitting bot use. For more information, please refer to Yale’s Knowledge Base article.