Copilot Chat

Copilot Chat (formerly known as Copilot with data protection) is a secure AI-powered chatbot that uses advanced AI models, including OpenAI’s GPT-5 (aka ChatGPT 5) for and DALL·E 3 for generating images. It does not use your conversations to train any AI model or share any data with OpenAI, ensuring your information remains private. Functionality is split into a Work and a Web tab. High risk data should only be used in the Work search, Web is appropriate for moderate and low risk data.

Here’s what you can do with it:

  • Generate Text Responses: Help you write emails, reports, or any text, using its understanding of language and context.
  • Create Images: You can describe an image you need in plain language, and Copilot will generate it for you using the DALL·E 3 model.
  • Chat with Uploaded Documents: You can upload documents or images directly into the chat. The Copilot can then help you by extracting information, answering questions about the content, or assisting with document-based tasks.
  • Unlike M365 Copilot, this tool is standalone and does not integrate directly with Microsoft 365 apps like Word or Excel, nor does it access files from Microsoft services like OneDrive or SharePoint unless you specifically upload files from them to a conversation to add context. Microsoft Outlook and Teams both have a Copilot Chat button in their navigation bars that will bring you to Copilot Chat.

Chat with Copilot with Data Protection

Details

Availability: This tool is available to staff, faculty, and students at Yale (provided that they are above 18 years of age).

Pricing: Free to students, faculty and staff.

Privacy and Protection: The tool includes privacy and protection measures to ensure data security. It is approved for high risk data when having conversations in the Work tab. Conversations in the Web tab are approved for only moderate and low risk data.

How to Access

Access Copilot Chat and log in with your Yale email. If you are a student, access Copilot Chat for Students. If you’re using a Yale Managed Workstation, you can also interact with the Copilot Chat through a convenient Desktop Widget on your laptop. Microsoft Outlook and Teams both have a Copilot Chat button in their navigation bars that will bring you to Copilot Chat. Here is an Overview of Copilot Chat.

Training Material

To get started using Copilot Chat, please refer to the following user guide.

How Do I Get Support?

If you are experiencing an issue with your use of Copilot Chat that is not addressed by the content on this website, please reach out in the following ways.

Comparing Clarity and Copilot Chat

Attributes Google Gemini for Education Clarity Platform
Large Language Model  Google’s Gemini AI model. OpenAI’s GPT 5.6 Luna, GPT 5.6 Terra, GPT 5.6 Sol, Anthropic’s Claude Sonnet 5, and Google’s Gemini Pro 2.5 and Flash 3.7 
 
(see a comparison of Clarity agents using the different models) 
Able to search the web and provide links and citations in its response generation  ✓   ✓  
Note: Only the Featured Agent Radiate has been enabled with web search for low- risk data. See our page on web search for more details. 
File upload  ✓ 
 
✓  
 
File upload limits

Maximum files per prompt: 10

Maximum size per file: 100 MB

For videos, the max size is 2 GB per video. Max duration is 5 minutes total per prompt.

No limit on number of file uploads and can upload up to 10 files simultaneously. There is a maximum file size of 512MB per file.  In addition, the size of the extracted text (not the size of the original file) cannot exceed 10,000,000 characters.  
File upload from OneDrive   ✓  
Image generation ✓  ✓  
Chat limits

Google Gemini for Education operates under a sliding capacity model, meaning your usage is tracked in the background and limits are triggered based on:

Prompt length and complexity

Number and size of uploaded files

Use of advanced tools (e.g., Deep Research, code folders)

Invisible quota: Users are not shown a specific counter. Instead, Gemini will notify you with messages like: “You’ve reached your capacity, try again later.”

Cooldown periods: After hitting a limit, you typically will get a message indicating when you will be able to continue chatting again.

No limits  
Chat history Chats are saved for 18 months by default and can be accessed using the chat search feature.  Chats are saved and can be accessed in the chat history panel.  
Costs Free  Free  
Availability Staff, faculty, and students (18 years of age or above) with Google Workspace (EliApps) accounts. Staff, faculty, and students  
Data risk classification  Moderate risk data High risk data, with some restrictions such as ePHI. Refer to Clarity Platform Security and Health Sciences AI Toolkit for more information 
Vendor  Google The Clarity Platform is built on FoundationaLLM